Tips and Resources

Widely used for business and personal correspondence.

For use with booklets, folders, and other types of direct mail.

Open-end style. Wide seams with heavy gummed flaps provide good protection for mail handling of catalogs, magazines, reports, etc.

Formal envelopes with deep pointed flap. Widely used for invitations, announcements, and greeting and social cards.

Nearly each envelope type and size may have a window. The most common (and recommended by USPS) window size is 1 1/8 x 4 1/2, and the position 7/8 in from left and 1/2 (often 5/8) in from bottom.

Such envelopes are often used for checks and invoices. The three most popular envelope sizes with double windows are #10. #9 and check.

Below is a list of commonly used papers we keep in stock, all are recycled with a minimum of 30% post-consumer waste, we also carry paper that is 100% recycled. Other colors and weights are available upon request. Contact Production Services for more information.

Disclaimer: The paper colors displayed below are an approximation and NOT the true color of the actual stock. For actual color, please contact Production Services to request a sample.

Colors	Sample	Sizes	Weights
White 100% Recycled		8.5 X 11, 8.5 X 14, 11 X 17	20# Paper
White		8.5 X 11, 8.5 X 14, 11 X 17	28# Color Copy Paper
Cream		8.5 X 11	20# Paper and 65# Card Stock
Ultra Lime		8.5 X 11	20# Paper and 65# Card Stock
Canary		8.5 X 11	20# Paper and 65# Card Stock
Lilac		8.5 X 11	20# Paper and 65# Card Stock
Rocket Red		8.5 X 11	20# Paper and 65# Card Stock
Salmon		8.5 X 11	20# Paper and 65# Card Stock
Gray		8.5 X 11	20# Paper and 65# Card Stock
Goldenrod		8.5 X 11	20# Paper and 65# Card Stock
Cherry		8.5 X 11	20# Paper and 65# Card Stock
Pink		8.5 X 11	20# Paper and 65# Card Stock
Green		8.5 X 11	20# Paper and 65# Card Stock
Blue		8.5 X 11	20# Paper and 65# Card Stock
Tan		8.5 X 11	20# Paper and 53# Card Stock
Superfine Cover Ultra White		8.5 X 11, 11 X 17	80# Card Stock
Superfine Cover Soft White		8.5 X 11, 11X17	80# Card Stock
Gray		8.5 X 11	65# Parchment Card Stock
Pink		8.5 X 11	65# Parchment Card Stock
Sky Blue		8.5 X 11	65# Parchment Card Stock
Salmon		8.5 X 11	65# Parchment Card Stock
Relic Gold		8.5 X 11	65# Parchment Card Stock
Camel		8.5 X 11	65# Parchment Card Stock

• Author's Alteration: ''AA's'' Any change made by the customer after sending files to the printer.
• Bleed: Printing that extends to the edge of a sheet or page after trimming.
• Blueline: Prepress proof where all colors show as blue images on white paper. Blueline is a generic term for proofs made from a variety of materials having similar appearances that may also be called blueprint, position proof, silverprint, Dylux and VanDyke.
• Camera-ready copy: Mechanicals, photographs and art that are fully prepared for reproduction according to the technical requirements of the printing process being used.
• CMYK: Abbreviation for cyan, magenta, yellow, and key (black), the process colors.
• Coated paper: Paper with a coating of clay and other substances that improves the reflectivity and ink holdout.
• Comb bind: To bind by inserting the teeth of a flexible plastic comb through holes punched along the edge of a stack of paper.
• Cropmarks: Lines near the edges of an image indicating portions to be reproduced. Also called cut marks and tic marks.
• Dummy: Simulation of the final product. Also called mock-up.
• Duotone: Black and white photograph reproduced using two halftone negatives to emphasize different tonal values in the originals.
• Emboss: To press an image into paper so it lies above the surface. Also called cameo and tool.
• Engraving: Printing method using a plate, also called a die, with an image cut into its surface.
• Font: Complete assortment of uppercase and lowercase characters, numerals, punctuation and other symbols of one typeface.
• Format: Size, style, shape, layout or organization of a layout or printed product.
• For position only (FPO): Refers to inexpensive or low resolution images used to indicate placement and scaling, but not intended for reproduction. Abbreviated ''FPO''.
• Gloss finish: Shiny finish on photographic paper or coated printing paper.
• Grayscale: Strip of gray values, ranging from white to black, used to calibrate exposure times for film and plates.
• Halftone: A photograph or continuous-tone illustration that has been converted to dots for reproduction.
• Hard copy/proof: Type and images on paper or proofing material.
• JPEG: A name for a kind of computer image file, abbreviation for Joint Photographic Experts Group. Also called JPG.
• Knockout: Alternate term for reverse. See Reverse.
• Laser Bond: Bond paper made especially smooth and dry to run well through laser printers.
• Laser-safe ink: Ink that will not fade, or transfer blister from the paper on which it is printed when used in a laser printer.
• Linescreen: Images on paper are made by printing tiny dots of ink. These dots fool the eye into thinking there is a photo. Line screen is the measurement of these dots in terms of lines per inch.
• Matchprint: A representative proof of Pantone® and/or process color images. Matchprints give a highly accurate depiction of what an image will look like when printed.
• Native file: File still in the application in which it was originally created.
• Pantone^®: Color ink matching system for commercial printing. Also called PMS.
• PDF: PDF (Portable Document Format) is a file format that has captured all the elements of a printed document as an electronic image that you can view, navigate, print, or forward to someone else.
• Proof: Test sheet made to reveal errors or flaws, predict results on press, and record how a printing job is intended to appear when finished.
• Reverse: Type images reproduced by printing ink around their outline, thus allowing the underlying color of paper to show through and form the image.
• Saddlestitch: To bind by stapling sheets together where they fold at the spine. Also called pamphlet stitch, saddle wire and stitch bind.
• Score: To compress paper along a straight line so it folds more easily and accurately.
• Screen font: Font to display text on a computer monitor, but not on a printer.
• Screen tint: Color created by dots instead of solid ink coverage. Also called fill pattern, shading, tint & tone.
• Specifications: Complete and precise written description of features of a printing job. Abbreviation ''specs''.
• Spot color: Any color created by printing only one ink. Also called ''flat color.'' See Pantone.^®
• TIFF (Tagged Image File Format): Computer file format used to store images from scanners and video devices. Abbreviated ''TIFF'' and ''TIF''.
• Thermography: Method of printing using colorless resin powder that takes on the color of underlying ink. Also called ''raised printing.''
• Typeface: Font identified by a name, such as Helvetica or Times.
• Uncoated paper: Paper that has not been coated with clay. Also called ''offset paper.''
• UV Coating: Liquid applied to a printed sheet, then bonded and cured with ultraviolet light to reduce color fading.
• Varnish: Liquid applied as a coating for protection and appearance.
• Vellum finish: Somewhat rough, toothy finish on paper.

A PDF file is an all-inclusive file that contains all the fonts and pictures used in the job. Most computers on campus have Adobe Acrobat, which is the software that is required to create a PDF file. PDF files are quickly becoming the standard file format in the printing industry.

Please follow the easy steps below and create a PDF file of your print project before submitting to Production Services for printing.

When you have finished, please attach the PDF file to the completed online order form that includes the file name(s) and all job details.

First Check Settings In Adobe Acrobat Distiller

1. Open Acrobat Distiller Application
2. Job Options > Choose "Print Optimized"
3. Settings > Job Options > Fonts > Check "Embed All Fonts" > OK

Close Acrobat Distiller (these options will stay in effect until the next time the application is changed).

To Create a PDF File in most applications:

1. Select File > Advanced Print Settings
2. Fonts > "Use only publication fonts"
3. Graphics > "Print full-resolution linked graphics"
4. OK
5. Under Properties:
6. Page Set Up > Set up parameters of your job
7. Font Embedding > Embed All Fonts
8. OK

If your publication requires digital images, use only high resolution 300 dpi TIFF, JPG and EPS formats for the highest quality output. File formats such as PICT (Macintosh Picture), WMF (Windows Metafile), and WPG (WordPerfect Graphics) are generally problematic and you are encouraged to avoid using these especially with multi-color graphics. Images that are downloaded from the web (GIF and JPG) are usually 72dpi and are not adequate for printing. Regardless of which layout software you use, always provide Production Services with all image files and fonts used in your document.

Be sure to include all fonts used in your publication as well as those used in your art files. TrueType and PostScript fonts are the two primary font file formats used in digital printing. TrueType fonts (TTF) are displayed using the same file for both the screen and printing devices. PostScript fonts are composed of two elements: screen fonts and printer fonts. If you are using PostScript fonts, send both the printer and screen fonts. Even if you use software that allows you to embed fonts, you should still include them on the disk you submit for printing.

Not all fonts have a bold or italic version. If you are not certain that you have the bold or italic variation of a font, do not use the font attributes buttons in your application to fake the variation. Your desktop printer may be able to mimic or simulate the missing variation, but high-resolution printers, such as those used for offset printing, will not. If the font you are using does not have a bold or italic variation, you should select another font that does have the desired variations.

Spot color is a single ink color identified by number in the Pantone Matching System (PMS). This system is the industry standard for printing with color ink(s) in the U.S. PMS is the common reference for designers and printers to reproduce the chosen color.

Process color is used when printing color photographs because it can produce a wide range of colors using only four inks (cyan, magenta, yellow and black). Designers can incorporate one or more spot colors, process color, or a combination of the two. It is best to keep this color choice in mind when creating your layout and art files.

Your computer monitor uses only 3 colors: RGB (red, green, blue) and therefore does not accurately represent the colors of a printed piece. All full-color printing, whether to laser or offset, uses process color. If you use any image files that are set up as RGB (video screen colors), they must be converted to CMYK for printing. For an accurate representation of color, a matchprint will be provided.

Please be sure that the document size on your disk matches the page size of your finished publication. If you are using bleeds, please set up at least a 1/8-inch bleed in your file, as shown in the example.

The PostScript printer language, invented by Adobe Systems, is the de facto standard for all commercial printing, imaging and printing devices. We strongly urge all of our clients to print all of their documents to a PostScript laser printer before submitting for production. If you do not have access to a PostScript printer, Production Services will provide the first proof from one of our black and white or color PostScript printers for your approval before production begins.

In all cases, disks should be accompanied by a hardcopy/ printout of your document so we have a clear idea of how you expect your document to appear. We will point out any differences we discover between your hardcopy and the PostScript printout. You may then choose to adjust your document yourself or schedule an appointment with one of our customer service representatives.

When preparing disks for printing, name your file clearly and print the name of the file on the requisition. Give us all the files we need but only the files we need. Erase any files from the disk that are not needed for printing the job at hand. Do not use any compression utilities. It is better to submit multiple disks. Production Services and most commercial printers prefer zip disks, CD's or USB memory sticks.

Again, please, always include a hardcopy printout with your disk!

The following links contain valuable information about U.S. Copyright Laws, which must be followed when using YU Production Services.

University Policy on use of Copyrighted Materials

The following links provide information about mailing items through the US Postal Services:

• Postage Services and Rates
• Postage Rate Calculator
• Zip Code Lookup
• International Mail and Packages
  General Information: Prepare, calculate postage, and send your international letters, documents, and packages
• Package Tracking - United States Postal Service