Purchase Orders Revisions
Any changes in a previously issued purchase order can be made only by the issuance of a Purchase Order Revision.
Only Procurement Services is authorized to issue a revision. In case of extensive changes, Procurement Services may choose to reproduce the complete information on the purchase order, in effect, canceling the original order.
Changes may refer to price, quantity ordered, terms and conditions, delivery point, funding source, etc. As a result of these or any other changes, the accounting information may also have to be altered and the appropriate documentation sent to the Finance Department.
A revision is issued only after the change has been agreed to verbally by the vendor and/or the requesting department. Issues that might require a revision include:
Request for a change received by a department or originated by Procurement Services.
Request from vendor for change in the provisions of the purchase order.
Any error (typographical or otherwise) discovered by any section of Procurement Services.
Disposition of a Revision
Revision will be processed in the same manner as the original purchase order.