University Funded Orders

Purchase requisitions in excess of $1,000 should be sent directly for funding approval to the appropriate office within the Department of Finance.

This flow of approvals is designed to decrease the amount of time it takes for a requisition to be processed.   Sending requisitions directly to the office responsible for funding approval will allow Procurement Services to receive a completely approved requisition.  The order will then be generated in a timely fashion, thus expediting receipt of needed materials and services.

For this procedure to be effective, pricing must be obtained prior to funding approval – catalog or quoted pricing is sufficient (indicate the source of the information on the requisition in the Notes Section.  Procurement Services will then verify the price while placing the order.  Requisitions cannot be completed on the Purchase Requisition On-Line System (PROS) without pricing or a valid eight (8) digit funding code, (with available funds) and correct three (3) digit object code.  If help is needed with the eleven (11) digit funding code, contact the appropriate Finance Office.  If there is uncertainty about a price or from whom a commodity is available, contact the individual in Procurement Services responsible for that commodity by referring to the section, who we are, and what do we do.