Travel Procedure
Yeshiva University has arranged to have Ovation Travel designated as its’ primary travel agency. While the use of this agency is not mandatory, the Purchasing Department highly encourages everyone to use Ovation. By using this agency, you will be able to book flights directly to your general ledger number. Other benefits of using Ovation include a very high level of customer service, guaranteed lowest available rates, and exceptional savings at various hotel properties both domestic and international. You may also use this agency for personal Travel.
The following is the procedure for arranging travel through Ovation. First you will need to create your personal profile.
To set up your profile with Ovation;
Send an email to support@ovationtravel.com. In the email, please make sure to include your first name, last name, campus and department (or school). You will then be emailed a user name and password that will enable you to go to https://www.ovationtravel.com/ovationonline, and create your profile.
Once your profile has been created you then have 2 options to arrange travel.
1. Online Booking Process for Travel- $20.00 fee
User logs into the online booking tool and goes through the reservation process. On the billing page (last page) the user will be required to enter;
-Travel Authorization Form Number
The TAF# may be obtained by clicking on the link.
Please print out the form and complete. This form will need to be submitted to finance after the fact along with any travel expense reports for hotel or other miscellaneous expenses. When you click on the link, a 6 digit number will automatically be assigned at the top of the form. That number will need to be entered online in the appropriate field, as the Travel Authorization Number.
Resnick Campus: Submit form (via interoffice mail) to Accounts ATTN: Julie Iurato in General Accounting on the 11th floor of the Belfer Educational Center.
All other Campuses: Submit form to Harvey Spolansky, Associate Director of Finance, on the 10th floor of Belfer Hall on the Wilf campus.
If the trip is for personal reasons, you may enter “personal” and leave out the travel authorization number.
-The next required item to enter on the billing page is the GL# or “personal” for personal travel as well as selecting the object code for a description.
-A Primary approver’s email with optional secondary approver email (or your own email for “personal travel”) will then need to be inputted into the appropriate field as well.
Resnick Campus Please note: A secondary approver is required for all Travel. If the funding for the airfare is coming from University funds, the secondary approver is kallus@aecom.yu.edu.
If the funding for the airfare is coming from a grant, the secondary approver is dgiocond@aecom.yu.edu
II. Upon completion of the reservation, an email is generated to the approver(s) assigned. When the approver goes in to accept the Yeshiva travel reservation, they will be able to view the TA#, GL or Grant and Object for validation on accuracy of numbers.
III. The approver will log in to the pre-trip approval software and accept the trip.
If the trip is for personal use, then the traveler will approve his/her own requirements.
Please note:The personal approver will be liable for approving Yeshiva Travel if he/she is not authorized.
2. Agent Assisted- $40.00 fee
You may simply call the agent directly and have the agent take care of the entire booking process. You will just need to supply the Travel Authorization Form via the following link: CLICK HERE
Print the form, complete it, and fax the form to the agent at the Travel Authorization Fax: 646-417-5582. The agent then completes the transaction.
For any Questions, you may feel free to contact Ovation Travel:
Hours: 9:00-5:30 EST (M-F)
Phone: 866 755 6717
Email: Yeshiva@ovationtravel.com
Travel Authorization Fax: 646 417 5582
Online Booking: www.ovationtravel.com/ovationonline
Online Support: 877 586 2727 or support@ovationtravel.com
After Hours Emergency Service (After 9pm on weeknights, Sat., Sun., and Holidays)
Phone: 800 876 4922 Access Code: 8N69
For detailed Ovation Club benefits:
www.ovationtravel.com/ovationclubbenefits