FREQUENTLY ASKED QUESTIONS

1. WHEN DO NEW EMPLOYEES RECEIVE THEIR FIRST PAYCHECK?

The University processes payroll for employees on a monthly and bi-weekly basis.

Paychecks for monthly employees are issued and dated on the first day of the succeeding month the employee has worked.  Therefore, if the new employee is entered into the payroll system before the cut-off date of the month he/she begins working, then he/she should receive his/her first paycheck on the 1^st of the following month.   However, if paperwork is received in the Payroll Department after the cut-off date of the month, then his/her paycheck will be processed together with next month's payroll, and will include all wages retroactive to the date of hire. The cut-off date may vary each month but is generally by the 22nd of the month.

There is a one week lag between the end of a bi-weekly payroll period and payday. Bi-weekly employees are issued their paychecks on Fridays, one week after the close of each bi-weekly payroll period.   A new employee should receive his/her first paycheck on the first payday that includes the period he/she started work, provided paperwork is received in the Payroll Department on or before the cut-off date.  If paperwork is received after the cut-off date, then his/her paycheck will be processed the following payroll cycle and should include any and all retro payment due the employee.  Generally, the cut-off date of a bi-weekly payperiod is the Wednesday before end of the period.

2. CAN THE PAYROLL DEPARTMENT DEPOSIT MY PAYCHECK DIRECTLY INTO MY BANK ACCOUNT(S)?

Yes, we can deposit a paycheck directly into an employee’s checking account and/or savings account, or into a second checking account.   A maximum of two accounts are available for direct deposits.  Request forms for direct deposit may be downloaded from this site.  Complete and sign your request, then send it to the Payroll Department with a voided check for your checking account and/or a blank deposit slip for your savings account.

3. WHO DO I CALL WHEN THERE’S A PROBLEM WITH MY PAYCHECK?

Any of the Payroll Department staff listed in this site can assist you.  However, if the problem is related to the number of hours for which you should have been paid, first check your timesheet with your supervisor, then have your supervisor call the Payroll Department. Changes on timesheets require the approval of a manager and/or supervisor.

4. WHEN ARE TIMESHEETS DUE IN THE PAYROLL DEPARTMENT?

Timesheets are required only from bi-weekly employees. Generally, timesheets should be received in the Payroll Department by 10 a.m., on Mondays, after the end of each bi-weekly payroll period.  However, this schedule may change due to holidays.  The Payroll Department will always announce a change in the schedule.  It is important to adhere to the scheduled deadlines in order for the Payroll Department to have sufficient time to process paychecks and direct-deposits by the scheduled paydate. Timesheets received after the deadline need to be included in the next payroll cycle in order not to delay the current payroll process for the entire University.